If you need to make a manual GL entry by debiting and crediting your GL accounts directly, you can create a manual GL entry in VersAccounts. Please note that this is an advanced feature and proceed with caution.
- When in Admin View.
- Click on Menu General Ledger / New G/L Entry / New Transaction
Now you need to choose the GL accounts that will appear in your transaction.
You enter the detail of transaction on a line by line basis. Choose Debit/credit under DR/CR. Enter the amount of the transaction, the correct currency and a multiplier. Multiplier is 1 if you are posting a transaction in your company's home currency. Multiplier should be the exchange rate if you are posting a transaction in a foreign currency. Choose the account that will appear on this line. Click on add Line Item to add this line.
Now you proceed to add another line with the same steps above. The total debit and credit amounts from all the lines must match before you can post.
If your transaction is ready to be posted (and total debit and credit amounts from all the lines match), the Post Transaction button will appear and you can post it. You can also optionally upload a document to be associated with this transaction.
If you made a mistake and wish to correct or delete an added line, you can see all lines listed at the bottom of the page. Click on Edit text to edit the line or X to delete the line.